Boarding
The Hebron Hub contains our general policies, procedures, and school information, many of which were developed for a standard academic year.
For the most up-to-date policies, including COVID-19 planning and response policies, please refer to Hebron's Reopening Plan.
Dormitory Procedures
Upper School Dormitory Procedures
Check-in and Lights-out
On Sunday through Thursday nights, 10:30 p.m. is the check-in time for boarders. At this time, all students are expected to be on their dormitory floors or in their rooms as the resident faculty on duty and the senior proctors do the nightly check-in. Lights-out is at 11:00 p.m., at which time the overhead lights in the rooms should be turned off and the rooms should be silent.
On the weekends, check-in time is at 11:00 p.m., at which time students must check in with the resident faculty member on their floor and thereafter remain in the dormitory.
Unless granted specific permission by the Dean of Students or the dormitory supervisor, all boarding students are expected to remain in their respective dormitories after the final check-in at 10:30 p.m. Students found outside their dormitories past the final check-in will immediately speak to the AOD and disciplinary committee will convene.
Study Hours
Quiet Dormitory Hours
Evening Study Hall
Sunday through Thursday, 7:30-9:30 p.m.
At 7:30 p.m., students should be in their rooms or signed out with their floor faculty to Structured Study Hall, study group, pre-arranged extra help with a teacher or other approved event (i.e., class commitment, rehearsals, meetings, etc.).
Between 7:30 and 9:30 p.m., dorm rules are:
- Dormitory room doors must be kept open.
- Minimum traffic on floors or between buildings.
- Quiet.
- No socializing.
- No TV or computer movie viewing except for class commitments.
- Computers are used for academic purposes only.
- Listening to music using iPods or similar headsets is permitted as long as it is not disruptive.
- Dormitory staff have final word on maintaining an appropriate study environment.
When Study Hall is over, students who have been studying elsewhere must check in with the person on duty in the dormitory.
Structured Study Hall (SSH)
Held Monday to Thursday evenings from 7:30 to 9:30 p.m. in the library.
Students are assigned to SSH for a marking period based on their academic grades. Students are expected to be at the library at 7:30 p.m. and study for the two hours, after which time they return to the dormitory or, in the case of day students, leave campus for home. This is mandatory for those assigned to it.
At 9:30 p.m. when Structured Study Hall is over, students must check in with the person on duty in the dormitory or on the floor.
Middle School Dormitory Procedures
Check-in and Lights-out
On Sunday through Thursday nights, 10:00 p.m. is the check-in time for boarders. At this
time, all students are expected to be on their dormitory floors or in their rooms as the
resident faculty on duty and the senior proctors do the nightly check-in. Lights-out is at
10:30 p.m., at which time the overhead lights in the rooms should be turned off and the
rooms should be silent.
On the weekends, check-in time is at 10:00 p.m., at which time students must check-in
with the resident faculty member on their floor and thereafter remain in the dormitory.
Unless granted specific permission by the Dean of Students or the dormitory supervisor, all boarding students are expected to remain in their dorms between 9:30 p.m. and 6:30
a.m.
Study Hours
Quiet Dormitory Hours
Evening Study Hall
Sunday through Thursday, 7:30-9:30 p.m.
At 7:30 p.m., students should be in their rooms or signed out with their floor faculty to Structured Study Hall, study group, pre-arranged extra help with a teacher or other approved event (i.e., class commitment, rehearsals, meetings, etc.).
Between 7:30 and 9:30 p.m., dorm rules are:
- Dormitory room doors must be kept open.
- Minimum traffic on floors or between buildings.
- Quiet.
- No socializing.
- No TV or computer movie viewing except for class commitments.
- Computers are used for academic purposes only.
- Listening to music using iPods or similar headsets is permitted as long as it is not disruptive.
- Dormitory staff have final word on maintaining an appropriate study environment.
When Study Hall is over, students who have been studying elsewhere must check in with the person on duty in the dormitory.
Structured Study Hall
Held Monday to Thursday evenings from 7:30 to 9:30 p.m. in the library.
Students are assigned to SSH for a marking period based on their academic grades. Students are expected to be at the library at 7:30 p.m. and study for the two hours, after which time they return to the dormitory or, in the case of day students, leave campus for home. This is mandatory for those assigned to it.
At 9:30 p.m. when Structured Study Hall is over, students must check in with the person on duty in the dormitory or on the floor.
Leaving Campus
Leaving Campus
Boarding students may sign out for the weekend after their last commitment provided they follow the sign-out procedure. Boarding students may not sign out on Monday through Thursday evenings.
Weekend permissions are granted in accordance with the wishes of the parents as noted on the Weekend Sign-Out Form. School rules are in effect for a student signing out, as well as for the host family. Hebron Academy policy, as well as Maine State Law, regarding the availability of alcohol and other illegal substances, must be upheld throughout the sign out time period.
Leaving the main campus any time- or the dormitory after check-in- without permission is a serious matter (please note that the main campus does not include Marshall Pond or the four-mile loop).
The school needs to know where students are in case their presence is desired or an emergency occurs. Weekend and day sign-out procedures must be followed. It is important for all students to understand that the Academy will treat any unauthorized absence from campus as a serious disciplinary matter.
Guidelines for Weekend Sign-out
- The student completes the Weekend Sign-Out Form. The Weekend Sign-Out sheet provides information about how, when, where, and with whom the student wishes to sign out. The deadline for weekend permissions is Wednesday at 8:00 pm, preceding the weekend.
- The Dean of Students or his/her designate will review the weekend request, check parents or host, and determine if all obligations (athletic events, classes, etc.) have been met before giving final approval.
- The student returns Sunday night by 7:00 p.m. to prepare for the evening study hall at 7:30 p.m. If an emergency occurs or if they are going to be late, students must call the Administrator On Duty at 207- 966-5333.
- The student is not to embarrass Hebron or their family with inappropriate behavior on the weekend.
- A student on a weekend sign-out may return to campus for a social event, athletic contest, etc., only with the permission of the Administrator On Duty (AOD).
- The Academy does not permit students to sign out to hotels or motels unless accompanied by the student’s parents.
- If the student is involved in any falsification of weekend plans or leaving campus without permission, the student may lose weekend privileges for a period of time to be determined by the Dean of Students, be placed on probation, be suspended or be called before the Disciplinary Committee to discuss the student’s continued presence at Hebron.
Personal Funds
Personal Funds
The Business Office will maintain a personal account for each student once funded. Students may draw money from or charge to this account for personal use providing there is a sufficient balance. The amount used for personal expenses is up to each family. Twenty to thirty dollars per week should be adequate for general expenses. Plan on additional amounts for winter clothing, skiing equipment, or other items for personal use. Please plan to give the Business Office two days' notice when sums over $100 are needed. Withdrawal of amounts over $100 prior to vacation or long weekend should occur on the day of travel, when possible.
We strongly encourage all students to deposit any sizeable sum with the Business Office, rather than keep it in their rooms.
In addition, all charges incurred at school are charged to student accounts. This includes athletic charges, music lessons, studio art fees, standardized testing, transportation charges for trips, etc. Parents will receive a monthly statement showing all transactions and the balance in the account.
Dormitory Rooms
Dormitory Rooms
Care
Students are responsible for the complete care of their rooms. Regular room inspections are conducted by the dormitory faculty. The Housekeeping Staff does not clean student rooms.
Shortly after arrival, students will fill out and sign a Dormitory Inspection Form with their dormitory supervisor. Students will be held accountable for the condition of their rooms. Each room will be inspected again in June. Student accounts will be billed for damage. There is a sizeable cleaning fee for rooms not left in reasonable condition
Damages
Students are responsible for damage done in their rooms and will be charged for the damage.
In cases of damage to the corridors or common areas where responsibility cannot be placed, the cost of the repairs will be divided among all students on the floor or in the dormitory.
Schedule of Damage Repair Costs
Upon the initial check-in during the fall trimester, or when a resident changes rooms, the resident shall make an assessment of the condition of the room and its furnishings. Any defects shall be noted at that time. After the assessment is made, the student acknowledges that he/she is accountable for any damages beyond the current assessed condition of the room.
The furniture assigned to each student is expected to remain in the room throughout the year. A resident may be charged a moving fee to relocate furniture that has been removed from the room. If a resident cannot account for the piece, or if it is damaged beyond repair due to negligence, then the resident will be charged for the replacement cost of the piece.
Furnishings
Hebron hopes that all students will wish to decorate their rooms in a bright and cheerful fashion. Such decoration must be in good taste and must adhere to the state fire laws. Hebron is dedicated to the health and growth of its members, therefore decorations that relate to alcohol and other drug use are not permitted.
Each room is equipped with a bed, bureau, desk, chair and wastebasket. All mattresses are 36 inches wide by 80 inches long (an extra-long twin size mattress).
Curtains are not provided for dorm windows. If you should choose to provide curtains, the following dimensions may be helpful. The measurements provided are the approximate inside dimensions. Students may not use nails and tacks on either the woodwork or walls. We suggest using a spring rod to hold the curtains in place. Most rooms have only one window.
- Atwood: 40 3/4 inches wide by 62 1/2 inches long
- Halford: 42 3/4 inches wide by 52 3/4 inches long
- Sturtevant: 32 inches wide by 66 3/4 inches long
Decor Restrictions
While we share a student’s desire to make a room more comfortable with amenities brought from home, we must ask that the following restrictions be honored:
- Hebron provides single or bunk beds, desks, desk chairs, dressers and wastebaskets in most rooms. Easy chairs, regular chairs, coffee tables and rugs (no bean bag chairs) in good condition are permitted. The dormitory supervisor reserves the final judgment on whether the furniture will remain in the room.
- Because of fire danger and the load on electrical circuits, no cooking appliances, halogen lamps, sun lamps, televisions, refrigerators or microwaves are allowed in the rooms.
- Nothing may be hung from the sprinkler pipes, light fixtures or the ceilings.
- Drapes, tapestries and other wall hangings must be placed against the walls.
- Obscene or offensive pictures or posters are not permitted. Inappropriate images are subject to the discretion of the dormitory faculty.
- No furniture may be taken apart or removed from the room without permission of the floor faculty.
- Tape, nails or tacks are not to be used to hang posters or tapestries on the walls.
- Windows may only be covered with blinds, curtains, or appropriate window treatment. Flags, signs, posters, or like items may not be placed in dormitory windows.
Special Considerations
A student in good academic and community standing will be permitted to have certain luxuries in his or her room, such as video game consoles, computer monitors and DVD players.
Computer monitors are limited to 32 inches and may not be attached to cable or satellite TV cable, nor may they use other television reception devices. There are televisions in the dormitory common rooms that have satellite television programming.
The privilege of having these items is subject to the discretion of the dormitory supervisor. Eligibility is contingent upon satisfactory performance in one or more of the following areas: academic achievement, attendance, dorm room cleanliness, behavior and citizenship. Should a student fall short in one of these areas, he or she will lose the privilege for a period of time to be determined by the dormitory supervisor.
Inspections and Searches
Resident faculty will conduct regular inspections of the room to see that housekeeping is properly done, the contents of the room are adequately cared for and safety and health regulations are enforced.
Consideration of safety, common sense, and good taste are to be adhered to in all matters. This means no interference with fire prevention or detection apparatus and no hindrance of access to rooms.
The school is obligated to see that illegal or contraband materials, dangerous items or stolen articles are not kept in students’ rooms. In recognition of the privacy and integrity of the student’s residence, rooms will be searched for illegal, dangerous or stolen items only when warranted. Students are responsible for their rooms and the contents at all times.
Keys
Roommates
Laundry Service
Laundry Service
There are card-operated washers and dryers on almost every floor of each dormitory. Detergent, bleach and fabric softeners are available for purchase at the Leyden Student Center. Cards may be purchased or recharged at Sturtevant Home, main floor.
Students may also set up an account with E & R Cleaners for weekly laundry service.
Mail and Packages
Mail and Packages
Packages and mail should be addressed to:
[Student’s Name]
Hebron Academy
339 Paris Road
Hebron ME 04238
Packages are delivered to the Business Office daily.
Post Office
The Post Office is located on the edge of the campus, next to the Academy’s Business Office. It is open from 7:30 am to 10:30 am and 11:30 am to 2:30 pm daily. Students may visit the Post Office during a free period or break time.
Boarding students who rent post office boxes should bring identification with them.